Budget & Annual Reports

Update on the FY19 Budget Process

October 2018:

At the request of the Finance Advisory Committee, the City Manager's Office surveyed members on their preferences as it relates to the proposed budget-balancing measures. The results of that survey were discussed at the Finance Advisory Committee meeting on October 10. FAC Survey Results

September 2018:

In September, the City Manager presented a comprehensive package of budget-balancing measures to the City Council and Finance Advisory Committee. The package included recommended expenditure reductions and revenue increases, as well as alternative measures that could be substituted for those recommendations that are not preferred by City Council. A memorandum detailing those measures can be found here.

July 2018:

This year, the City is utilizing a new budget process aimed at aligning the FY19 budget directly to the City services paid for through the budget. Beginning in January, each City department presented a service-level review to educate City Council and the community on the services provided to the community that are supported by the budget. These presentations also include a line-item review of the FY18 budget in each department. The next step of the budget process was the presentation of the updated Five Year Financial Plan to the Finance Advisory Committee and City Council.   

The Five Year Financial Plan, which is a comprehensive document that takes a broad look at the City and its fiscal health through a review of current economic conditions, benchmarking to comparable communities, streets and fleet analysis, alternative funding policy considerations, and revenue and expenditure projections. The revenue and expenditure projections, or forecast, shows that the City is operating in a structural deficit, which in simpler terms means that expenditures are outpacing revenues. Based on updated projections, the City will realize a shortfall of $475,000 by the end of FY18. The forecast shows that trend continuing in FY19 with an additional shortfall of $1.2 million. This brings the total budget deficit to $1.68 million by the end of FY19.

To address the forecast deficit, each of the City’s departments will identify budget-balancing measures, which includes both expenditure reductions and new revenues, that will improve the fiscal health of the City. Each department will look at services offered to the community and determine which, if any, of those services, can be reduced, eliminated, or shared with other units of government. The costs associated with those services can then be better evaluated. By starting this process early, we can identify meaningful changes that improve the fiscal health of the City while continuing to provide great service to our residents.

The City has encouraged its employees to take an active role in this process by sharing their ideas for budget-balancing measures. Residents are also encouraged to be a part of the discussion as the FY19 budget process continues. Public comment is accepted at all Committee of the Whole and City Council meetings, which are listed on the website calendar.

To learn more about the budget and the City services funded through it, members of the community are encouraged to view the City's 2018 Budget Basics Video.

Budget Process

The DeKalb budget process is a comprehensive mechanism for developing each year’s financial plan. This process includes input and feedback from the City Council, City staff, the Finance Advisory Committee and members of the public. According to the Government Finance Officers Association, the budget is “a statement of priorities for the community that:

 1) Communicates to stakeholders what services they can expect and how their tax  dollars are being spent
 2) Defines how the local government allocates its resources to achieve what is  important to the community
 3) Translates policies into action.”

In DeKalb, this principle guides the process of document development. About six months before the start of the fiscal year, department heads begin work with their staff to determine service and program priorities. These priorities are reached by analyzing past data and anticipation of future needs. Once a budget request draft is ready, it is reviewed by the City Manager’s Office and the Finance Department. Together, leadership reviews major operational changes, discusses objectives and reviews other requests. An effort is made to accomplish City goals in the most efficient way possible. This might include combining resource requests across departments to ensure fiscal responsibility. Unjustified items or requests are removed from the budget during this process. Concurrently, other budget document items are being updated by staff. This includes statistics and other items that help show a complete picture of the City’s fiscal plan for the upcoming year.

After revenue and expenditure estimates are finalized, the full draft budget is then reviewed during joint meetings of the City Council and the Finance Advisory Committee. If necessary, further revisions are made. Finally, the recommended budget is offered for comment at a public hearing and subsequent adoption by the Mayor and the City Council.

Historically, the City’s fiscal year was July 1 to June 30.  The FY16.5 budget was a 6-month budget (July 1 to December 31) to change the City’s fiscal year to the calendar year.  Therefore, beginning with the FY17 Budget, the City’s fiscal year is January 1 to December 31.
The City of DeKalb Budget is the culmination of strategic financial and operational planning. This document reflects sound decision-making and recommendations for the City’s future. The budget is monitored, reviewed and referenced throughout the year.

FY18 Adopted Budget
FY18 Proposed Budget
FY17 Budget  
FY16.5 Budget
FY16 Budget
FY15 Budget
All Archived City Budgets

Comprehensive Annual Financial Report (CAFR)

The Comprehensive Annual Financial Report (CAFR) report fulfills local and state laws requiring the City to issue an annual report on its financial position and activity presented in conformance with generally accepted accounting principles (GAAP) and audited in accordance with generally accepted auditing standards by an independent firm of certified public accountants.

FY17 Comprehensive Annual Financial Report
FY17 Management Letter
FY16.5 Comprehensive Annual Financial Report
FY16.5 Management Letter
FY16 Comprehensive Annual Financial Report
FY16 Management Letter 
FY15 Comprehensive Annual Financial Report
FY15 Management Letter
All Archived CAFRs

Popular Annual Financial Report (PAFR)


The Popular Annual Financial Report (PAFR) is a brief summary of the City's Comprehensive Annual Financial Report (CAFR).  This report is intended to increase knowledge throughout the community of DeKalb's financial condition.  The financial information within this report is taken in large part from the City's independently audited set of financial statements.  Unlike the CAFR, the PAFR is not prepared in accordance with generally accepted accounting principles.  In addition to providing financial information, the PAFR provides information about the City of DeKalb’s demographics, elected officials and government.

FY17 Popular Annual Financial Report
FY16.5 Popular Annual Financial Report
FY16 Popular Annual Financial Report 
FY15 Popular Annual Financial Report 
All Archived Popular Annual Financial Reports